> ## Documentation Index
> Fetch the complete documentation index at: https://docs.tiro.ooo/llms.txt
> Use this file to discover all available pages before exploring further.
# Workspace
> A workspace is where your notes, folders, people, and billing live together. Start solo, invite others, and it becomes a team space without missing a beat.
## What is a workspace?
A workspace is where your notes, your folders, and the people you work with all live together. A single Tiro account can belong to several workspaces at once, and you switch between them freely by clicking the workspace name at the top of the left sidebar.
A solo workspace and a shared workspace are not conceptually different. With one person, you use a personal plan (Lite, Pro, or Max). With two or more, you use a team or enterprise plan.
* **Personal folder**: A folder only you can see. Any note you create without choosing a folder lands here automatically.
* **Workspace folder**: A folder shared automatically with people who have access. See [Folders](/en/guide/sharing/folders) for details.
* **Workspace word list and templates**: Shared by everyone in the workspace.
For information that follows your account (your profile, your personal word list, and so on), see the [account guide](/en/guide/account/overview).
## Create a new workspace
Click the workspace name at the top of the sidebar, choose **\[Add new workspace]**, and enter a name. A new workspace is a completely fresh space, so people and notes from your other workspaces do not carry over. You can create a new workspace on web and desktop.
## Join an existing workspace
To join an active workspace, an Admin or Unpaid admin of that workspace has to invite you. Accept from the invite email, or accept right inside Tiro if you already use it. The role you're given is set by whoever invited you, and you can't change it when you join; for what each role can do, see [Workspace roles](/en/guide/workspace/roles).
### Accept an invite by email
The invite arrives at the email address you were invited at. Click the button in the email to open the invitation page.
* **If you already have a Tiro account**: On the invitation page, check the workspace name and click **\[Join]** to become a member right away. To hold off for now, click **\[Later]** and accept later from inside Tiro. The email you were invited at and the email you're signed in with have to match.
* **If you don't have an account**: You're taken to the sign-up screen. Sign up **with the exact email you were invited at**, and you join automatically the moment sign-up finishes. Signing up with a different email skips the automatic join.
If you can't find the invite email, check your spam folder. If it's still missing, ask an Admin or Unpaid admin to invite you again. They can select **\[⋯]** → **\[Cancel invitation]** in the member list and re-invite you.
To accept an invitation, you have to sign in to (or sign up for) Tiro with the exact email address you were invited at. If that email works with Google or Microsoft sign-in, use that method; otherwise, [sign up with email](/en/guide/account/signup) to create an account with the same address. If your company set the domain to SSO only, sign in with **\[Continue with SSO]**. Signing in with a different email than the one you were invited at won't accept the invitation. Contact [hello@theplato.io](mailto:hello@theplato.io) if you need help.
### Accept an invite inside Tiro
If you already use Tiro, you can accept invitations right inside the app without going through email. This works on the web and desktop apps.
Click the workspace name at the top of the left sidebar to expand the list. When you have invitations, the count appears next to the workspace name.
Select **\[Invitations]** from the list to see the invitations you've received. Each one shows the workspace name, who invited you and with which role, and when you were invited.
Click **\[Accept]** on the invitation you want to join, and you join right away. Click **\[Decline]** to not join.
## What Admins and Unpaid admins can do
Workspace Admins and Unpaid admins manage people, billing, and some policy settings. When there are several administrators, they all hold equal management permissions. A workspace has no separate "owner."
* Invite, remove, and change the roles of people in the workspace
* Start, change, and cancel subscriptions, and manage payment methods
* Set whether notes can be moved out of the workspace
* View workspace folders they weren't invited to (the notes inside stay hidden)
Beyond Admin and Member, a workspace also has **Unpaid admin** (the same people, settings, and billing management permissions as an Admin, but unable to start recordings) and **Viewer** (someone who only reads notes shared with them). For each role's permissions and how seats are billed, see [Workspace roles](/en/guide/workspace/roles).
If the **\[⋯]** menu on the right side of the member list is hidden, drag the horizontal scrollbar at the bottom of the list to the right.
### Invite someone
In Settings, go to **\[Members]** → **\[Invite member]**, set the email and role (Admin, Unpaid admin, Member, or Viewer), and send the invite. The order of inviting people and switching to the Team plan depends on the workspace's current subscription state.
* **If the free trial is active**, invite people first, then switch to the Team plan.
* **If there is neither an active free trial nor a paid subscription**, switch to the Team plan first, then invite people. Invitations aren't available in this state.
* **If the workspace is paying for an individual plan (Lite, Pro, or Max)**, switch to the Team plan first, then invite people. Invitations are restricted while the individual plan is active.
See [Tiro plans](/en/guide/workspace/plans) for the full billing flow.
### Remove someone
In the member list, select **\[⋯]** → **\[Remove member]** next to the person you want to remove (Admin or Unpaid admin permission required).
* Someone you remove can no longer access the workspace. Notes they were invited to directly stay available under **\[Shared with me]**.
* The last remaining admin can't remove themselves. Assign someone else as admin first.
## Move notes between workspaces
You can move a note only when an Admin or Unpaid admin has turned on the move toggle under **\[Settings]** → **\[Workspace]** → General. Once it's allowed, you can move notes you created from the **\[⋯]** → **\[Move to another workspace]** menu at the top right of a note, and you can select several at once.
* Moving a note to another workspace removes all existing folder connections and places it in the destination workspace's personal-folder Inbox. You can't choose a destination folder while moving it.
* The destination workspace's security policy may remove existing collaborators or disable shared links. Check the sharing status after the move.
* **Usage stays permanently tied to the workspace where the note was first created.** Even after you move it, it counts toward that original workspace's subscription.
* A note that's still recording can't be moved. Stop recording first, then move it.
## Change the workspace icon
Change the workspace icon from the **\[Workspace info]** section under **\[Settings]** → **\[Workspace]** → General. Only Admins and Unpaid admins can change it, and it works on the web and desktop app.
Click the icon area to choose an image. If an icon is already uploaded, a menu opens first; use **\[Change image]** to upload another image or **\[Remove]** to clear the icon.
* **Supported formats**: PNG, JPG, WebP
* **Maximum size**: 5 MB
* **Recommended ratio**: Square image
The uploaded icon appears next to the workspace name at the top of the left sidebar, in the workspace list, and in invitation lists. Workspaces without an uploaded icon show the first letter of the workspace name instead.
If you joined as a Member or Viewer, workspace info is read-only and you see "Only admins can edit workspace info."
## Leave a workspace
Go to **\[Settings]** → **\[Members]**, then select **\[⋯]** → **\[Leave workspace]** next to your own name. Press **\[Leave]** again in the confirmation dialog. Once you've left, you can't access that workspace's notes and folders, so move anything you need to another workspace first.
There's one condition that prevents you from leaving: you can't leave if you're the workspace's only Admin. Instead, you'll see "There must be another Admin before you can leave." Make another person an Admin and try again. An active subscription doesn't prevent you from leaving.
In a workspace you use alone, you're the only Admin, so you can't leave through this path. To remove just that space, delete the workspace below. To stop using Tiro entirely, see [Delete your account](/en/guide/account/overview).
## Delete a workspace
To remove an entire workspace, open **\[Settings]** → **\[Workspace]** → General, expand **\[Advanced settings]**, and press **\[Delete workspace]**. In the confirmation dialog, press **\[Permanently delete]** once more. Only Admins and Unpaid admins can delete a workspace, and it works on the web and desktop app.
Deleting a workspace permanently deletes every note and folder in that workspace, its people data, workspace word list, and related data. This can't be undone, and every remaining member loses access too. Move any notes you need to another workspace before deleting.
Leaving a workspace and deleting a workspace have different results. Leaving only removes your access while the workspace and notes stay in place. Deleting removes the workspace itself, so every member loses access to its notes and folders.
### Check before deleting
* **Subscription billed on web or desktop**: Deleting the workspace also cancels the subscription. Remaining time isn't refunded, so check the billing cycle before deleting.
* **Workspace subscribed through mobile in-app purchase**: You can't delete it. First manage the subscription in the App Store or Google Play. See [Manage your subscription](/en/guide/workspace/billing-guide).
* **Workspace inside an Enterprise Organization**: You can't delete it from this screen. The organization admin manages it from organization settings.
* **Your role**: Only Admins and Unpaid admins can delete a workspace. Members and Viewers don't see the delete button.
## Frequently asked questions
### Can I have several workspaces under one account?
Yes. You can belong to a company workspace and keep a separate personal one. Each workspace has fully independent billing, people, and notes.
**There is no limit on how many workspaces you can create.** That holds on the Team plan too. If you bought 5 seats in workspace A, those 5 seats are used only in A, and creating a separate workspace B is still possible regardless of any count. B keeps its own people and subscription, though, so using B together needs its own subscription.
One exception: an account that belongs to an enterprise Organization can't create a separate workspace outside that Organization only when that Organization's admin has restricted workspace creation for members. If that restriction isn't set, the account can create one.
### Do all my existing notes get shared when I invite someone?
No. Notes in your personal folder stay invisible to other people. Only notes you've placed in a workspace folder are shared, according to each person's access. A new person joining never makes your existing notes public.
### I was on a team plan, and now I have two workspaces.
A workspace redesign gave existing team-plan users two spaces. Your **default workspace** holds the personal notes you made before joining the team, and the **workspace shared with your team** holds the notes made within the team. No notes were moved or deleted automatically, and access stayed the same. Switch between the two from the top of the sidebar.
### I have a personal folder (Private) in two places. Is that normal?
Yes. Each workspace has its own personal folder, and they're independent of each other. If you want to merge them, move the notes over yourself.
### Tiro says I can't leave the workspace
This appears when you're the workspace's only Admin. Make another person an Admin, and you can leave right away. Leaving, deleting a workspace, and deleting your account have different restrictions: leaving is blocked only when you're the sole Admin, while workspace deletion is blocked for Organization workspaces or while a mobile in-app subscription is active.
### Should I leave the workspace, delete it, or delete my account?
Leave when only you need to exit a shared workspace. Delete the workspace when you want to remove the entire space and its notes. [Delete your account](/en/guide/account/overview) when you want to stop using Tiro entirely. You can't leave a workspace you use alone because you're its only Admin, so delete the workspace or your account instead.
### Can I delete my last remaining workspace?
Yes. You can delete the last workspace you have. After deletion, you'll see the "You don't have a workspace yet" screen and can create a new workspace right away with **\[Create workspace]**. If you have pending invitations, you can check them from the same screen.
***
**Related pages**: [Tiro plans](/en/guide/workspace/plans) · [Folders](/en/guide/sharing/folders) · [Manage your subscription](/en/guide/workspace/billing-guide)
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