> ## Documentation Index
> Fetch the complete documentation index at: https://docs.tiro.ooo/llms.txt
> Use this file to discover all available pages before exploring further.

# Workspace roles

> Everyone in a workspace holds one of four roles (Admin, Unpaid admin, Member, Viewer) that set management and recording permissions and billing.

export const PlanBadge = ({plan, lang = "ko"}) => <span className="plan-badge">
    {({
  pro: {
    ko: "Pro+",
    en: "Pro+",
    ja: "Pro+"
  },
  team: {
    ko: "팀 플랜",
    en: "Team Plan",
    ja: "チームプラン"
  },
  enterprise: {
    ko: "엔터프라이즈",
    en: "Enterprise",
    ja: "エンタープライズ"
  }
})[plan][lang]}
  </span>;

<Note>The person who creates a workspace has the Admin role. When you invite others, their roles determine permissions and whether they use billed seats.</Note>

## What roles can someone in a workspace have?

Everyone in a workspace holds one of four roles: **Admin**, **Unpaid admin**, **Member**, or **Viewer**. The role decides who can manage people and settings, manage billing, and create and record notes, and whether they take up a billed seat.

| Role | Manage people and settings | Manage billing | Create and record notes | Read shared notes | Billed seat |
| - | :-: | :-: | :-: | :-: | :-: |
| **Admin** | ✅ | ✅ | ✅ | ✅ | Billed |
| **Unpaid admin** | ✅ | ✅ | ❌ | ✅ | Not billed |
| **Member** | ❌ | ❌ | ✅ | ✅ | Billed |
| **Viewer** | ❌ | ❌ | ❌ | ✅ | Not billed |

Even admins don't automatically have access to every member's notes. Only the creator can see their personal folder, while access to workspace folders and notes depends on sharing permissions. See [Folders](/en/guide/sharing/folders) for details.

* **Admin** invites, removes, and changes the roles of other people, manages the subscription and billing, and changes workspace settings. When there are several admins they're all equal, and a workspace has no separate "owner."
* **Unpaid admin** has the same permissions to manage people and settings as an admin and can manage billing, including changing the payment method and viewing invoices. An unpaid admin can't start recordings directly and only manages additional recording settings. An unpaid admin doesn't take up a billed seat, so isn't billed.
* **Member** creates notes, records, and collaborates. A Member can't manage other people or billing.
* **Viewer** only reads notes shared with them. A viewer can't create notes or start recordings, and isn't billed.

## Which roles are billed?

Seats are billed by the number of **admins and members**, because creating and recording notes takes up a billed seat. Unpaid admins and viewers don't take up a seat, so they aren't billed.

* **Billed roles**: Admin, Member (\$29 per seat each month, or \$290 per seat on annual billing)
* **Roles that aren't billed**: Unpaid admin, Viewer

For seat proration when you add or remove people, and for billing cycles, see [Tiro plans](/en/guide/workspace/plans).

## How do you set and change roles?

When inviting someone, you can choose Admin, Unpaid admin, Member, or Viewer. In the web and desktop apps, Admins and Unpaid admins can change another member's role under **\[Settings] → \[People]** by selecting that member's role. You can't change your own role directly. See [Workspace](/en/guide/workspace/overview) for how to invite or remove members.

Changing between an unbilled role (Unpaid admin or Viewer) and a billed role (Admin or Member) can affect the number of billed seats and the amount charged. See [Subscription management](/en/guide/workspace/billing-guide) for billing details.

The last remaining admin can't remove themselves or leave the workspace. Make someone else an admin first.

## How do folder permissions differ from workspace roles?

Folder-level permissions (view-only, editor, and creator) are separate from workspace roles. A workspace role sets what you can do across the whole workspace, while folder permissions apply only inside a specific workspace folder. For example, a workspace Member can be view-only in a given workspace folder. See [Folders](/en/guide/sharing/folders) for folder permissions.

## Frequently asked questions

### What's the difference between an Admin and an Unpaid admin?

Both can manage people, workspace settings, and billing. An Admin can start recordings and takes up a billed seat. An Unpaid admin can't record directly but doesn't take up a billed seat, so they aren't billed.

### Is there a billing-only role?

No. An Unpaid admin can manage billing without taking up a billed seat, but they also receive permission to manage people and workspace settings.

### Are Viewers or Unpaid admins billed?

No. Seats are billed only by the number of admins and members. Viewers and unpaid admins don't take up a seat, so they aren't billed. You can keep people who only read notes or only handle administration in the workspace without paying for them.

### Can a Viewer create any notes?

A viewer can't create notes or start recordings in the workspace. They can only read notes shared with them. If you need to create notes, ask an admin to change your role to Member.

***

**Related**: [Workspace](/en/guide/workspace/overview) · [Tiro plans](/en/guide/workspace/plans) · [Subscription management](/en/guide/workspace/billing-guide) · [Folders](/en/guide/sharing/folders)


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