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Organize notes with folders

  • Create a folder: Make a new folder from the sidebar. Personal and team folders appear in separate sections.
  • Assign a note to a folder: Set the folder to the right of the note title. One note can live in several folders at once.
  • Edit folder details: Open the [⋯] button next to a folder, then [Edit Folder] to change its color, name, and description.
  • Reorder: Drag a folder to change its position.
A folder description is more than a memo. Tiro reads it as context. Spell out the folder’s purpose and topic in detail, and both note accuracy and Ask Tiro answer quality improve.

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Personal vs. team folders

Sharing a note never shares the folder itself, so organize your folder structure however you like.

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Create a team folder

In the Team Folders section of the sidebar, create a new folder and pick an access level along with its title and description. There are three ways to share.
  • [Share with all team members (view-only)]: Everyone can read the notes inside the folder. They can’t add or edit notes or change folder settings.
  • [Share with all team members (editor)]: Everyone can add and edit notes freely and change folder settings too.
  • [Share with specific team members]: Choose exactly who to share with, and give each person view-only or editor access individually.
For a shared meeting-notes folder that everyone fills in together, editor access fits best. For a folder where one person curates material that the whole team reads, view-only is the right call.

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Understand folder permissions

Each person in a team folder holds one of three roles.
  • Folder access grants access to every note inside it. You can’t hide a single note within a shared folder, so split notes you want to keep separate into their own folder.
  • For people without access, the folder shows a gray icon and a Private Folder label, and they can’t see its notes or description. If a subfolder they do have access to sits inside, they can still open that subfolder normally.
  • Change permissions and access anytime from the [⋯] next to the folder, then [Folder Settings] and the [Folder Info] tab.

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Use Ask Tiro in a folder

Open a folder and ask Ask Tiro a question, and it answers across every note in that folder.
[Customer Interviews folder] “What were the most common pain points in this month’s customer interviews?” [Team Weekly Meeting folder] “Summarize the key decisions from last week’s meeting.”
Each answer shows the notes it drew from. For the full walkthrough, see Ask Tiro.

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Frequently asked questions

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How is a shared note different from a team folder?

A shared note is one someone invited directly to your account, and it shows in the same place across every workspace. A team folder is permissioned at the folder level, so it appears only inside that workspace and you lose access when you leave it. If you both have a direct invite and team folder access, the same note can appear in both places.

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Can I put a shared note in my personal or team folder?

No, a note shared with you can’t go into your folders. A shared note stays in the workspace of the person who created it, while your folders live in your own workspace. To put it in your folder, the note would have to move to your workspace, and only the person who created a note can move it to another workspace. So even with editor access, you can’t pull a shared note into your folder. Editor access means you can edit the note’s content, not move the note to your workspace.

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Can I move a team folder to another workspace?

Moving a whole folder isn’t supported. You can move notes you created to another workspace one at a time, but a shared note can only be moved by the person who created it.

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Can a workspace admin see my personal folders?

No. No one but you can see a personal folder, admins included.
Related pages: Sharing · Folder automation · Workspace